SharePoint Online can be synced to your File Explorer using OneDrive’s syncing ability. This guide will show you how to set up a synced folder.
First, we will confirm that the Files On-Demand feature is enabled on your OneDrive. This feature saves space and network bandwidth, as it does not download all files to your computer’s storage. You can read more about Files On-Demand here: Save disk space with OneDrive Files On-Demand for Windows 10 - Office Support (microsoft.com)
Then we will sync the SharePoint folder. The first time it syncs may take a while, depending on how many sub-folders and files there are.
To reduce the time it takes to sync and the chance of a sync issue, sync a folder lower in the folder path if possible.
Confirm Files On-Demand is Enabled:
Please note: starting with OneDrive build 23.066 (released Feburary 1, 2024) this is enabled by default. You can double check these settings by doing the following.
1. Right-click on the OneDrive icon in the Windows notification taskbar or in your file explorer.
2. Select Settings. This will open a new Microsoft OneDrive settings window.
3. Select the Settings tab.
4. Scroll down to Advanced Settings and expand it.
5. Scroll down further to Files on-demand. Note that some setting here are disabled by Patriot's Organizational Policies.
Setting Up Sync:
Watch the below video or follow the proceeding instructions
1. On your web browser, navigate to the SharePoint Site and find the folder you will sync.
If possible, select a folder further down the folder path. This will reduce the chance of sync errors, and avoid syncing files that you do not use.
2. Select Sync.
3. Your browser may ask you to allow the use of OneDrive. Select Always allow and Open.
4. Your OneDrive will begin to sync the files. Do not use the synced folders/files in File Explorer until OneDrive has completed the first sync.
Learn more on the Patriot Knowledge Center: Microsoft SharePoint